Your business can benefit significantly from the right occupational health and safety management system. These days, businesses compete to attract and bring the best talents on board. In addition, there are several safety codes and regulations that various jurisdictions require businesses to adhere to. This makes staff safety and wellness essential, especially in the production department. However, the modern working environment comes with many challenges when it comes to the safety and wellness of employees. When overlooked, poor safety can affect productivity of your employees as a result of injuries and inappropriate use of equipment. This is why you need to invest in the right occupational health and safety management software for your business
Here are the steps that you need to follow when selecting the right workplace safety management system software for your business.
i. Assess your safety needs
Your first step in the quest for the right software should involve assessing the merits and demerits of the current workplace safety system. You need to know what is working and what is not. Look out for problem areas such as increase in accidents, obsolete processes and any increase in operational costs. During this analysis, you need to ensure that you look at the whole picture. Consider using flow charts as this is an excellent way of understanding and defining your current system based on how it tracks and/or prevents accidents within the workplace.
ii. Set your goals
Having assessed and defined your safety management system, you should be able set your goals and expectations for the new system. Take into account the system requirements, the legal requirements as well as your organization’s goals. Some of the system requirement goals that you should consider include ability to spot and prevent workplace injuries as well as document accidents for possible review and correction.
iii. Calculate the cost of the new system
Ensure that you factor in all costs associated with the new system. Some of these costs include hardware, software, installation, training and subscription or licensing fee. All these must be clear from the onset.
iv. Determine your return on investment
Implementing an effective workplace safety management system will certainly help reduce work related accidents while improving your employees’ productivity. To establish your organization’s reduction in accidents, pay attention to the following: reduction in injury reports, reduction in equipment damage, and the improvement in employee performance.
v. Evaluate and select your vendor
To get started with this, create a list of potential sources. Next, assemble your team in order to get their perspective. With your set of predefined goals, compare the features and benefits of various safety management systems available. Rank each criterion on a scale of 1-5. Finally, look at the vendor’s background, get references and research their customer service team.
A good safety management system software often comes with applications that make life quite easy for everyone involved, your business, employees and system managers. For instance, employees can easily record injury reports directly into the system. With the right software, your employees will have the peace of mind that their safety is of primary concern to you, the employer. Besides, this will save you from suits and penalties associated with workplace injuries.