There are situations where an office is needed but due to the nature of your job or business operation and financial constraints, the need for an office is temporarily shelved and you need to find an alternative for it. For example, if your business calls for you to travel in many cities around the world such as China, New York, and Cairo, an office in each of these cities is completely irrational as it is expensive and difficult to maintain and operate. Here are four ways to have an office without necessarily erecting or building one.
Virtual offices are similar to call centres. It creates an impression from your customers and clients that you indeed have a physical office and with mailbox and normal address at that. This type of office offers businessman and those who travel a lot like salesman to manage office activities like receiving calls, maintaining and scheduling meetings and appointments, and mail handling. When your customer contacts the office, a staff will receive your call with the name of your company being broadcasted. As such, your customer has the idea that they are actually contacting a physical office.
Day Office and Part Time Office
Sometimes, when you travel to a certain place just to meet a specific client and you want to prepare and review everything before you meet the client. Thus, you need an office for a few hours. Fortunately there are day offices which can be rented for hours only. But if you want to have an office for days or weeks, there are part time offices which you can use whether you are in Shanghai or in any other major city of China. Whether you need the temporary office for a few hours or days, you definitely have staff support at your beck and call which will help you fax your messages, call customers, remind appointments, or print and organize your documents and presentations.
Flexible Office spaces or Shared Offices
Flexible office spaces are ideal for you if you are just starting up and have one or two able support to manage daily affairs of the industry. Like business centres, you have a table and access to different office solutions like faxes, photocopiers, printers, Wi-Fi connections, scanners, and others. The use of these solutions varies. Some alternative offices have packaged its use for rent or lease. While other service charges clients on a per usage basis. Just like the other types of managed offices, this type of office also has similar features, such as security surveillance cameras, professional staff and support, and up to date equipment.
You do not have to spend a lot of money on building offices wherever your business takes you or when you are just starting to promote your business or even when you have to hop from one city to another. These alternative offices will be your temporary solution.
Reynold Gustavson is a self-employed online entrepreneur currently working from four different cities around the world. He is a regular contributor to various sites and blogs specializing in startup businesses, business travelling and working environment solutions for self-employed business owners.