When it comes to risk assessment, it’s extremely important that you and your team get it right. The risks associated with some factors can have a major impact on a project. That is why you should do anything you can to ensure that all risks are detected and assessed accurately based on the opinions of your entire team, not just those who shout the loudest. So, how can you assess risks more effectively?
Firstly, the problem with lots of risk assessment regimes is that they are open to human error. This could be in the form of recording inaccuracies or acquiring biased results. If some team members are quieter, they may not feel comfortable making their point, so it may be dismissed by other, louder members of the team. The idea is to give everyone a voice and ensure that all assessments are taken down accurately.
Electronic voting systems are ideal for this. Each member of the team is given a handheld electronic voting device and asked to press a button corresponding to their assessment of the risk. This is useful for multiple reasons. Firstly, it means that everyone gets to give their opinion, and all of these opinions are given the same weighting so that not just a few voices from the team are heard.
Secondly, it’s an anonymous system, meaning that nobody needs to feel uncomfortable voicing a controversial opinion in front of the rest of the team. This means you’ll get the most accurate response from your team, which could be crucial in the long run. It’s absolutely vital that you don’t make the wrong decision when it comes to important risks.
The fact that results are displayed immediately means that your team can discuss the responses straight away to clarify why that mutual decision has been made to make sure everyone is happy to go ahead with that assessment. It is also extremely useful having responses saved digitally, as they can be retrieved at a later date, and the graphics created by the system can be used in any write ups or reports of the risk assessment session, making it crystal clear how everyone voted.
It’s extremely important for the safety of everyone involved that risks are properly and thoroughly assessed, and using an electronic voting system could well be the way to improve the system you use to allocate risk factors and weighting to certain potential problems when you’re carrying out a project risk assessment.
Kelly Aster writes for a number of online publications on successful business management techniques